Critical Performance Areas

· Rendering departmental administrative functions related to the overall efficiency and effective running of programmes in the department.

· Course administration which includes handling selection, registration, student enquiries, setting of timetables, organizing tests and invigilation, student accounts and results, ordering and distributing of books.

· Coordinate documentation regarding student matters within the department e.g RPL, exemptions, status postgraduate forms, departmental prospectus, SLP’s, subject levies and SEP

· The creation of financial and statistical tools and reports using spreadsheets.

· Financial administration of the departmental budgets as well as purchases and inventories as required.

· Analysis and interpretation of financial statistics and other data and the production of relevant reports.

· The management, organization and updating of relevant data using database applications.

· Maintaining and implementing effective administrative systems and procedures according to quality management requirements.

· Communicating and providing information by the relevant methods internally and externally to assist and enable the smooth operation of the department.

· Convening the departmental meetings; writing up the minutes and attending to appropriate follow-up tasks.

· Liaison with internal and external stakeholder, for example, industry and the Director`s office.

· The administration of part- time lecturer and student assistant appointments.

· Supervising the duties of the student assistant.

· Adhering to stated policies and procedures relating to quality management of departmental venues, offices and inventory.

Minimum Requirements

· A three (3) year qualification in Office Management/Administration or equivalent. NQF Level 6 with a minimum of 360 credits

· Three (3) years relevant at Secretary/Research Administration/ Departmental Administrator Assistant Level of working in an academic environment.

· Proficiency in office packages (Microsoft Word/Excel/PowerPoint).

· Proficiency using ITS, iEnabler, HEDA/MIS

Knowledge and Skills

· Detailed knowledge of the contents of the PQM offered within the department.

· R & I administrative support to staff and students.

· Knowledge of TUT procedures and policies.

· Financial Management

· Experience in research administration